Visa & Work Permit Processing: Step-by-Step Guide

 

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Whether you’re an entrepreneur establishing a new business or an employee relocating for work, securing the right visa and work permit is essential. In the UAE and other international jurisdictions, these documents serve as legal permission to live and work — the foundation of lawful residence and employment.

Yet, the process can feel daunting if you’re unfamiliar with the sequence of steps and requirements. Here’s a clear, step-by-step breakdown to help you move through it efficiently.

1. Understand the Type of Visa You Need

Every visa category has a distinct purpose. Choosing the correct one from the start avoids delays and re-applications.

Common types include:

  • Employment Visa: For company employees.

  • Investor / Partner Visa: For business owners or shareholders.

  • Dependent Visa: For family members of residents.

  • Freelancer or Green Visa: For independent professionals and skilled workers.

  • Golden Visa: For long-term residents, investors, and specialists.

Each option carries specific requirements for eligibility, minimum salary, or investment level.

2. Apply for the Entry Permit

Once your company is registered or your employment offer is approved, the first step is obtaining an entry permit (also known as an e-visa).

This document allows you to legally enter the country for residency stamping. In the UAE, it’s typically valid for 60 days.

Documents usually required:

  • Valid passport copy (minimum 6 months validity)

  • Passport-size photo (white background)

  • Business license and establishment card (for company applicants)

  • Employment contract or investment proof

3. Medical Fitness Test

After arriving, you must complete a medical test at an approved government center. It includes a blood test and chest X-ray to screen for communicable diseases such as tuberculosis and HIV.

Medical clearance is mandatory before proceeding to the next stage.


4. Emirates ID & Biometric Registration

Applicants then register for the Emirates ID, the national identification card used for all official purposes — banking, telecom, tenancy, and more.

You’ll need to provide:

  • Original passport

  • Entry permit

  • Medical test result

Biometric data (fingerprints and photo) will be captured at an approved typing or ICP center.

5. Visa Stamping in the Passport

Once medical and ID steps are complete, the visa is stamped in your passport (now digital in some Emirates). This confirms your residency status.

Processing time: typically 3 to 5 working days, depending on the jurisdiction.

6. Work Permit Issuance

If you’re employed by a company, the next step is obtaining the work permit — authorization from the Ministry of Human Resources & Emiratisation (MOHRE).

This involves:

  • Submission of the signed employment contract

  • Approval from the labor authority

  • Payment of labor card fees

Once issued, the work permit allows you to legally work under your employer’s sponsorship.

7. Renewal and Cancellation

Residency visas are usually valid for two or three years. Renewal should begin at least 30 days before expiry to avoid penalties.

If an employee resigns or changes employers, the existing visa must be formally canceled before a new one can be issued.

Employers are responsible for initiating cancellation through the same authorities that issued the permit.

8. Key Tips for Smooth Processing

  • Check document validity (especially passport and trade license).

  • Avoid gaps in status — overstaying even by a few days can trigger fines.

  • Keep copies of all submissions and receipts.

  • Use a professional PRO or corporate services provider to coordinate with authorities efficiently.


The Role of Corporate Service Providers

Navigating visa and work permit procedures can be complex, especially for companies managing multiple employees. Devenir Corporate Services provides complete visa management solutions — from initial application to renewal — ensuring full compliance with UAE immigration regulations and free-zone policies.

Our team coordinates directly with the relevant authorities to minimize processing delays and maintain your company’s good standing.

Final Thoughts

Visa and work permit processing isn’t just paperwork — it’s the gateway to opportunity. Whether for business setup, career advancement, or family relocation, completing each stage carefully ensures a smooth transition and peace of mind.

When handled with the right guidance, your relocation or staffing process becomes not just compliant, but seamless.

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